If you run events with similar setups, locations, and price points, cloning an existing event can save time while keeping your reporting separated.
When to clone, re-use or create a new event
Cloning an event
If your event has limited changes and has a different location or price point, or you need to maintain very separate reports and provide a different group producers access, consider cloning.
In this case, you will need to make sure you update your URLs linked to your website or social media pages.
Reuse an existing event
If you are running the same event at a new date consider adding in a new Session Time into a Current or Past event.
This option should only be explored if the majority of the information on the existing event is the same for the new session time and if the dates are in short succession of each other. If you need to make a number of changes or you wish to keep all booking data separate, then you may be better off cloning or creating a new event.
Creating a new event
If you have a number of changes, but there is a particular area that you want copied, consider using templates and creating a new event. This allows for quick creation without the risk of potential errors from setting that have carried over form the cloned event.
Available templates:
What is copied when cloning
Cloning an event will create a new event, but copy the following from the event selected:
Seating plan
Venue
Sections
Pricing
Promotion Codes
Limits
Custom forms
Terms and conditions
Homepage & Images
Event Publication settings
Email Buyers - Draft only, not scheduled
Booking Notification
A cloned event will have its own unique URL and be independent of the event that it cloned.
How to clone an event
From the left menu, click Dashboard
From the left menu, click Events then click Clone an event
Select the event you want to clone and click Next: Basic info
If your original event isn't listed, try changing your tab to Past events or Archived events
Change the event's basic information if you want, then click Next: Sessions
We recommend that you update the event name at the very least. Adding the year is a good way to differentiate between the original event and the cloned event
Next to the session listed, click Edit
Should you have multiple session times, you may choose to enable the Calendar display:
For more infomation on the Calendar Display, please see: Display Session Times in a calendar during booking
Update the Session Start Date and Time, along with the booking dates to reflect the new dates and times. Click Save and close.
Repeat for each session and Delete any sessions that are not required
Click Clone
Now that you have finished cloning the event, it is important that you update any areas that you hadn't adjusted through Clone Event.
If you have made any changes to your account since your original event was created, like enabling GST/VAT or adjusted your Terms and Conditions, you may need to update these settings in your cloned event.
Checking your event
We would recommend that you check your event's homepage and run through the booking process until you reach the shopping cart. This is a great way to ensure that your new cloned event has the correct information entered prior to the event going on sale.
To check your event:
From the left menu, click Dashboard
Under Manage events overview, click on the name of your event
Click Preview event in the top right. You could also click on Make a booking from the left menu