If you run events with similar setups, locations, and price points, cloning an existing event can save time while keeping your reporting separated.
When to clone, re-use or create a new event
Cloning an event
If your event has only minor variations (such as a different location or pricing) or if you require separate reporting or access for different producer groups, cloning the event may be the best option.
When cloning the event In this case, be sure to update any URLs linked from your website or social media channels accordingly.”
Reuse an existing event
If you are running the exact same event at a new date consider adding in a new Session Time into a Current or Past event.
This option is best suited to situations where the event details remain the same and the new session is scheduled within a short timeframe of the original. If you need to make multiple changes or prefer to keep booking data separate, it may be more appropriate to clone the event or create a new one.
Creating a new event
If you have a number of changes, but there is a particular area that you want copied, consider using templates and creating a new event. This allows for quick creation without the risk of potential errors from setting that have carried over form the cloned event.
Available templates:
What is copied when cloning
Cloning an event will create a new event, but copy the following from the event selected:
Homepage & Images
Hosted By
Pricing
Promotion Codes
Venue
Seating plan
Sections
Limits
Custom forms
Terms and conditions
Event Publication settings
Email Buyers - Draft only, not scheduled
Booking Notification
A cloned event will have its own unique URL and be independent of the event that it cloned.
How to clone an event
From the left menu, click Dashboard
From the left menu, click Events then click Clone an event
Select the event you want to clone and click Next: Basic info
If your original event isn't listed, try changing your tab to Past events or Archived events
Change the event's basic information if you want, then click Next: Sessions
We recommend that you update the event name at the very least. Adding the year is a good way to differentiate between the original event and the cloned event
Next to the session listed, click Edit
Should you have multiple session times, you may choose to enable the Calendar display:
For more information on the Calendar Display, please see: Display Session Times in a calendar during booking
Update the Session Start Date and Time, along with the booking dates to reflect the new dates and times. Click Save and close.
Repeat for each session and Delete any sessions that are not required
Click Clone
Now that you have finished cloning the event, it is important that you update any areas that you hadn't adjusted through Clone Event.
If you have made any changes to your account since your original event was created, like enabling GST/VAT or adjusted your Terms and Conditions, you may need to update these settings in your cloned event.
Checking your event
We would recommend that you check your event's homepage and run through the booking process until you reach the shopping cart. This is a great way to ensure that your new cloned event has the correct information entered prior to the event going on sale.
To check your event:
From the left menu, click Dashboard
Under Manage events overview, click on the name of your event
Click Preview event in the top right. You could also click on Make a booking from the left menu