Clone or Re-Use an event

If you run events with similar setups, locations, and price points, cloning an existing event can save time while keeping your reporting separated. 

This article covers:

1. When to Clone, re-use or create a new event
2. What is copied when cloning
3. How to clone an event

When to Clone, re-use or create a new event

Cloning an event

If your event has limited changes and has a different location or price point or you need to maintain very separate reports and provide a different group producers access, please consider cloning. In this case, you will need to make sure you update your URLs linked to your website or social media pages.

Re-Use an existing event

If you are running the same event at a new date consider adding in a new Session Time into a Current or Past event.

This option should only be explored if the majority of the information on the existing event is the same for the new session time and if the dates are in short succession of each other. If you need to make a number of changes or you wish to keep all booking data separate, then you may be better off cloning or creating a new event. 

If you chose to re-use is an event that has Producer Access enabled, consider disabling producers access or updating the password. This will ensure that the new session data can't be accessed by those that had previously been given producer access.

Creating a new event 

If you have a number of changes, consider creating your event again which can be very quick if you have templates for data collection, pricing, venues and homepages in place.

What is copied when cloning

Cloning an event will create a new event, but copy the following from the event selected:

• Seating plan
• Venue
• Sections
• Pricing
• Data collection fields
• Terms and conditions
• Homepage & Images
• Event Publication settings
• Follow Up Email
• Email Buyers
• Booking Notification
• Producers access

A cloned event will have its own unique URL and be independent of the event that it cloned.

How to clone an event

1. From the left menu, click Dashboard
2. From the left menu, click Events then click Clone an event
3. Select the event you want to clone and click Next: Basic info
   • If your original event isn't listed, try changing your tab to Past events or Archived events
     
     
4. Change the event's basic information if you want, then click Next: Sessions
   
   • We recommend that you update the event name at the very least. Adding the year is a good way to differentiate between the original event and the cloned event
     
5. Next to the session listed, click Edit
   
   Should you have multiple session times, you may choose to enable the Calendar display
   
   For more infomation on the Calendar Display, please see: Display Session Times in a calendar during booking
6. Update the Session Start Date and Time, along with the booking dates to reflect the new dates and times. Click Save and close. 
   
   
7. Repeat for each session and Delete any sessions that are not required
8. Click Clone 

Now that you have finished cloning the event, it is important that you update any areas that you hadn't adjusted through Clone Event. 

If you have made any changes to your account since your original event was created, like enabling GST/VAT or adjusted your Terms and Conditions, you may need to update these settings in your cloned event. 

Checking your event

We would recommend that you check your event's homepage and run through the booking process until you reach the shopping cart. This is a great way to ensure that your new cloned event has the correct information entered prior to the event going on sale.

To check your event:

1. From the left menu, click Dashboard
2. Under Manage events overview, click on the name of your event
3. Click Preview event in the top right. You could also click on Make a booking from the left menu